Senior Administrative Assistant Job Vacancy at United Nation/IRMCT 2024

Job Code Title
Senior Administrative Assistant

Department/Office:
International Residual Mechanism for Criminal Tribunals

Location
The Hague

Posting Period
8 October 2024 – 6 November 2024

Job Opening Number
24-ADM-RMT-244533-R-THE HAGUE (R)

United Nations Core Values
– Integrity
– Professionalism
– Respect for Diversity

Org. Setting and Reporting

This position is located in the **Information Technology Services Section (ITSS) under the supervision of the Chief of ITSS

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Responsibilities

– Manages time and schedules for managers, arranging meetings and maintaining ITSS agendas.
– Makes discretionary decisions regarding appointments, telephone calls, workload, and priorities.
– Prepares completion schedules and long-term strategies with the Chief of ITSS.
– Prepares correspondence, special reports, evaluations, and justifications.
– Identifies and resolves diverse issues and determines appropriate actions.
– Manages administrative matters such as performance, attendance, training, and records.
– Provides refresher Umoja training for staff as needed.
– Coordinates VTC requests, office space, and overtime monitoring.
– Updates ITSS organizational documents, staffing tables, and contact details.
– Acts as the section’s focal point for audits and local committee on contracts (LCC).

       Travel   

– Coordinates with various units and provides assistance with travel requests in Umoja.
– Handles diplomatic pouches of ITSS material and equipment between branches.
– Processes internal travel authorizations for ITSS and administration staff.

   Finance

– Monitors expenditures against the approved budget and assists in budget submission.
– Certifies invoices and ensures proper filing.
– Audits contractor invoices and resolves discrepancies.
– Tracks monthly communication charges and reviews financial spreadsheets.

Procurement

– Prepares requisitions for software, hardware, and services, liaises with procurement and vendors.
– Reviews requisitions, monitors expenditures, and raises shopping carts and low-value acquisitions (LVAs).

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Competencies

– Professionalism Expertise in information and communication technology and proficiency in MS Office (Word, Excel, Outlook, Access). Efficient and conscientious in meeting deadlines and achieving results.
– Communication  Clear and effective speaking and writing skills. Ability to listen attentively and communicate openly.
– Planning and Organizing: Ability to set clear goals, prioritize, allocate resources, and anticipate risks.

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Education

– High school diploma or equivalent is required.**

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Work Experience: Required

– Ten (10) years of experience in administrative services, finance, accounting, audit, human resources, or related areas.
– Experience is reduced to eight (8) years with a first-level university degree.
– Desirable
– Three (3) years in UN operating procedures.
– Five (5) years in an IT environment.
– Five (5) years as an assistant to a senior decision-maker.
– Experience with Enterprise Resource Planning systems (e.g., Umoja).
– Experience in UN International Criminal Tribunals.

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Languages
– Required  Fluency in English (oral and written).
– Desirable Knowledge of a second UN language and Dutch

Assessment
– Evaluation may include an assessment exercise followed by a competency-based interview

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Special Notice
– Female candidates are strongly encouraged to apply.
– The appointment is limited to one (1) year  subject to budget approval and possible extension.
– The UN is committed to **diversity and inclusion
– Staff members may be reassigned across functions and locations according to organizational needs.

Application Notes
– Applicants must provide **complete and accurate information in their application.
– Serious candidates will undergo reference checks
– Applications must be submitted before  11:59 p.m. (New York time)** on the deadline date.
– No Fees The UN does not charge any fees during the recruitment process.

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